Rules of procedure
Quality Assurance Unit
Faculty of Physical Education
Tanta University
2015
Rules of procedure
Article (1) Legal form:
The establishment of the Quality Assurance Unit at the Faculty of Physical Education was approved by the Faculty Council at 109 on 31/8/2015 and treated as an independent unit following the Dean of the Faculty administratively and following the Quality Assurance Center at Tanta University.
Article (2) Vision and Mission of the Unit:
Unit message
The Unit seeks to spread the culture of quality among the faculty members, their assistants, students and staff in order to keep pace with the global developments to meet the needs of the labor market locally and regionally and in accordance with quality standards.
Unit objectives
1. Spreading a culture of quality and raising awareness of the importance of quality in the Faculty community.
2. The unit aims to develop systems and standards that are consistent with the proposed evaluation methods from the Center for Quality Assurance and Accreditation of the University in order to evaluate performance
3. The unit aims at cooperating with the scientific departments in the Faculty.
4. Raise the efficiency of faculty members and their assistants in the light of quality standards.
5. Establish mutual relations with quality assurance bodies and organizations at the regional and international levels.
6. Development of leadership and management systems in Faculty.
Article (3) Objectives of the Unit:
1 - Enable the Faculty to achieve its mission and strategic goals
2 - To uphold the values of excellence and competitiveness in all disciplines of the Faculty
3. Propose policies and mechanisms that support the achievement of quality standards
4. Follow up and evaluate the application of policies and mechanisms that support the achievement of quality standards
5. Application of national standards for accreditation and quality assurance in higher education
6- Propose the creation of units that support the follow-up of the application of quality standards
7 - Gain the confidence of the Egyptian society and the international community in the outputs of the educational process in Faculty.
8. Develop systems, standards and models used to evaluate performance
9 - Provide technical support to the departments and departments of the Faculty to help them apply quality standards
10 - Characterization and documentation of the performance of the Faculty's educational, research and service activities
11. Spreading a culture of quality among the members of the Faculty community
12 - Activating student participation in the application of quality standards
13. Establish an integrated database for all components of the educational institution
Article (4): Functions of the Quality Assurance Unit at the Faculty:
1. Develop the vision and mission of the unit, its strategic objectives and operational plans and document them from the Faculty Council.
2. Establishing the organizational and administrative structure of the unit and documenting it from the Faculty council.
3. Activate the internal quality assurance system at the Faculty to include academic and non-academic activities and document it at the Faculty Council.
4. Setting up mechanisms to activate the internal review of academic and non-academic activities in the Faculty with coordination with the various departments and documenting them at the Faculty Council.
5. Support and follow-up of the Faculty administration in developing the Faculty's vision and mission, and its strategic objectives and spreading it to the Faculty on a large scale.
6. Presenting workshops based on the training needs of faculty members to introduce the formulation and implementation of quality requirements such as the description and report of programs and decisions and the use of modern systems in education and evaluation and others.
7. Ensure that the educational outputs achieve the mission of the Faculty and thus achieve the mission of the university and its strategic objectives while adhering to the required models and the time frame set for them.
8. Follow up and review the annual reports of the self-evaluation of the Faculty and its commitment to the required models and the time frame set for them.
9. Setting up a mechanism to activate student participation (undergraduate and postgraduate students) in the activities of the unit.
10. Spreading a culture of quality at the level of students, faculty and administrators.
11. Study the training needs of faculty members and administrators and develop training plans with specialists from within or outside the Faculty and university to develop their abilities.
12. Follow up the candidacy of the external evaluator for the study programs, review his reports and evaluate the extent to which this affects the educational process.
13. Follow-up quality assurance projects at the Faculty.
14. Discuss the quality issues in the Faculty Council, the Main Committees and the Councils.
15. Consolidate the relationship with the quality assurance center at the university.
16. Presenting an annual report on the Unit's activity to the Quality Assurance Center at Tanta University.
Article 5 Formation of the Organizational Structure of the Quality Assurance Unit:
The Board of Directors of the Unit and the members of the Executive Committees shall be formed from the distinguished members of the faculty, the supporting staff and the administrators. The formation shall be presented to the Faculty Council for approval upon the proposal of the Unit Manager. The Director of the Unit is entitled to choose other names for inclusion in the Unit and submit them to the Faculty Council for approval in accordance with the requirements of the unit.
Quality assurance unit organizational structure:
• First: Board of Directors: (by the decision of the Council of the League on 31/12/2015)
• Chairman of the Board (Dean)
• Faculty agents
• Quality Assurance Unit Manager
• All heads of scientific departments
• Secretary of the Faculty
• Secretary of the Students Union (invitation)
• Representative from the outside community (invitation)
Meeting of the Board of Directors
The board meets at the invitation of its chairman at least once a month or at the request of a majority of the members. Its meetings are valid in the presence of a majority of the members and its decisions are issued by a majority of the members present. If the votes are equal, the president's side shall be counted and the minutes of the meetings shall be recorded in a special register.
Second: the executive team of the unit
* The Director of Quality Assurance Unit and appointed by a decision of the President of the University by a nomination of the Dean of the Faculty for a renewable year. By the decision of the Council of the League on 31/12/2015
* Appointment of Deputy Director and may be assisted by a second deputy nomination of the Director of the Unit and the decision of Mr.. Dean of the Faculty for one year Qablal for renewal. By the decision of the Council of the League on 30/1/2016 and extended to 31/1/2016
Committees: (see annex of committee functions)
1. Planning and Follow-up Committee (Strategic Planning, Organizational Structure, Leadership and Government)
2. Resources Committee (financial and material resources, teaching and learning)
3. Human Resources Committee (administrative body, faculty members, students and graduates)
4. Community Participation Committee (Community Participation and Environmental Development)
5. Standards and Programs Committee (Academic Standards and Educational Programs, Graduate Studies)
6. Scientific Research Committee (credibility and ethics, scientific research and other scientific activities)
7. Quality Management Committee and continuous development
8. Training, Human Development, Awareness and Advertising Committee
Third: Administrators:
* the Secretary
* information technology
Article (6): Terms of reference of the Board of Directors of the Unit:
1- Establishing and approving the internal rules of work of the unit and defining the terms of reference and job description.
2 - Adoption of the formation of committees for the implementation of quality functions.
3 - Assisting the Director of the Unit in accomplishing his duties and overcoming the difficulties encountered in the application of quality assurance systems at the Faculty.
4 - Adoption of the final reports of self-study and the annual report of the Faculty and plans of action for development in preparation for presentation to the Faculty Council.
5. Adoption of periodic reports on the functioning of the Unit.
6 - Adoption of contracts and agreements concluded by the Unit with others.
7. Adoption of the Financial and Administrative Regulations of the Unit.
8. Consideration of other issues related to quality assurance offered by the Director of the Unit to the Council.
9. Adoption of the annual plan of the unit.
Article (7): Terms of reference of the Chairman of the Board:
1- Invite the members of the Board of Directors to attend the meetings.
2. Follow up on the implementation of the decisions of the Board of Directors
Presenting the topics to the Board of Directors.
4. Nomination of the Director of the Quality Assurance Unit.
5. Adoption of expenditure items from the budget.
6 - The adoption of wages and bonuses for employees of the unit on the proposal of the Director of the Unit.
Article (8): Responsibilities of the Director of Quality Assurance Unit:
1- The oldest agents replace the chairman of the unit's board in case of his absence.
2 - Representing the quality assurance unit in all aspects related to quality issues through its participation in the Faculty council and the main committees of the Faculty, and everything related to quality issues outside the Faculty (university - similar external bodies).
3 - Coordination between the Department of the Faculty and the different sections in relation to quality issues in Faculty.
4 - Nomination of the members of the unit from the teaching staff and administrators based on their experience in this area and presented to the Chairman of the Board of Directors for approval.
5 - Determining the functions of the administrators in the unit.
6 - Regular meetings of the team and quality assurance coordinators in the departments of the Faculty and review the reports submitted.
7. Supervising and following up technically and administratively on the employees of the Quality Assurance Unit.
8. Follow up the work of the unit and take the necessary procedures for its regularity and discipline.
9 - Proposing the disbursement of incentives and bonuses for employees in the unit and submit them to the Dean of the Faculty.
10. Prepare reports on the achievements of the Unit for approval by the Faculty Council on a monthly basis.
Article (9): Functions of Deputy Director of the Unit:
1. To carry out the work of the Director of the Unit in case of his absence.
2 - Representation of the unit in the official councils in the absence of the director of the unit.
3. Assisting the Director of the Unit in all his duties.
4. Participate in the development of the unit's annual plan proposal and review it with the unit manager.
5 - Participate in the supervision and follow-up implementation in accordance with the time-specific plans.
6. Facilitate the functions of the chairmen and members of the committees in collecting data and documents.
7 - Follow-up work of the unit and its files.
8. Preparation of technical reports and submission to the Director of the Unit.
9 - Review the annual report submitted by the competent committees and prepare the final form and reviewed with the Director of the unit before being presented to the Faculty Council for discussion and adoption.
10. Prepare a summary of the annual report and publish it on the Faculty's website and in the form of publications.
Article (10): Quality Assurance Committee Coordinators:
The head of the department council to nominate the quality assurance coordinators (number of candidates according to the need of work in the departments) of the same specialization for one year, renewable for another year.
Must meet the following conditions:
1 - To be a faculty member or an auxiliary body in the department concerned.
2 - Nominated by the President of the Council of the Department and with the approval of the Council (by a notarized decision).
3. Have passed or are willing to attend training courses to ensure the quality and development of higher education.
4 - Characterized by a person who deals with tact and understanding with the management of the Faculty, and members of the faculty, students, staff, and staff at all levels in the institution.
Duties and Functional Assignments:
1 - Achieving communication between the department concerned and the quality assurance unit at the Faculty.
2 - participate in all activities of the quality assurance unit faculty.
3. Follow up and review the description and report of the courses and programs for the bachelor's and graduate studies in the relevant department and submit them to the quality assurance unit at the Faculty.
4. Prepare the course matrix and the learning outcomes matrix of the course.
5- Participates in reviewing the annual report of the department.
6. Continues to spread the culture of quality in the department according to the work plan approved by the quality assurance unit.
7. The members of the department shall be made aware of the Faculty's plans and policies in the field of quality assurance.
8. Following up and reviewing the work plan for training needs in the department concerned.
9. Participate in conferences, seminars, workshops and training courses in the field of quality assurance and development in higher education.
Article (11) Administrators:
Item 1: Terms of reference of the Secretariat
1. Works issued and contained in the unit.
2. Save and organize files.
3. Use e-mail and send fax.
4. Conducting communications to complete the required work tasks in the unit.
5. The routine computer work of the unit.
Item 2: Terms of Reference of the Technical and Information Committee:
1- Dumping and analyzing the questionnaires and putting them in a diagram
2- Archiving all files and documents of quality standards in electronic form.
3. Establishing a database for all educational, research, administrative and community services in the Faculty.
4. Assigning a part of the Faculty's website to the Quality Assurance Unit.
5. Updating the site part of the quality assurance unit periodically and feeding it with all that is new.
Article (12) Organization of work within the unit:
Article 1 The Director of the Unit shall invite the members of the Executive Team to discuss matters of quality assurance at the Faculty and the work of the committees to meet and follow up the standards.
Item 2 When a member of the Executive Team is absent from three consecutive meetings of the Unit without written apology, this shall be deemed to be a waiver of the functions entrusted to him.
Article 3 All members of the Executive Team shall submit a quarterly report on the performance of their tasks during the month. If all or part of the tasks are found to be in doubt, the reasons for such failure shall be stated and the Board of Directors and the Director of the Unit shall be notified (in writing) of any obstacles immediately to be discussed and taken To deal with.
Article 4 The Director of the Unit shall be officially notified by the members of the Executive Team of any travel for more than one week outside the country at least one week before departure.
Article 5 All members of the Executive Team shall communicate continuously with the Director of the Unit and the Chairmen of the Committees to receive the tasks and deliver the results on time. If the contrary occurs, the Chairmen of the Committees shall inform the Director of the Unit in writing.
Article 6 The chairmen of the committees and all the members of the quality assurance unit, upon request, shall receive a statement from the unit in the faculty about the period they worked in and the quality of work in the unit to attach it to their CV.
Item 7 If one of the chairmen of the committees or members wishes to apologize for one or all or all of the functions entrusted to him, he shall submit
At the request of the Chairman of the Board of Directors of the Unit before the passage of one third of the period prescribed for the completion of the task or tasks so that they can be redistributed and attached to his request the justifications calling for it.
Article 8 The Director of the Unit shall provide support and assistance to all committee chairmen and members of the Unit to ensure the proper functioning of the Unit and to work to overcome the difficulties and causes of stumbling in tasks as much as possible and according to the available resources and through cooperation with the Department of the Faculty represented by its Dean.
Item 9: The unit shall design books for the work of the issued, incoming and follow-up.
Financial system
Article (13) Financial Unit:
The Unit's budget shall be determined in the light of the decisions of the relevant Council of the University which determine the sources of funding for the quality units of the faculties and the quality assurance center of the University. The Unit shall commit to the optimal use of its resources from the allocated contributions from the University and the Faculty. Their units, or through community partnership programs, within the framework of laws, regulations and decisions
Article (14): Remuneration of employees in the unit:
The director of the unit and his deputy shall receive a monthly stipend determined by the university council, provided that the Faculty will be paid by the second deputy from the faculty's own resources, by the decision of the university council on 30/1/2016 to 31/1/2016
The members of the executive team and the chairmen of the committees and their assistants who have contributed to the quality activities shall be rewarded for the tasks they have accomplished or participated in the successful completion estimated according to the proposal of the director of the quality unit in the Faculty. Available in the unit.
The Council approved the disbursement of 1000 pounds (one thousand pounds) to the director of the unit, and 700 pounds (seven hundred pounds) per month to his deputy, and may be employed second deputy to bear the Faculty reward the second deputy of the resources of the Faculty. By the decision of the Council of the League on 30/1/2016 and extended to 31/1/2016
Article (15) In return for attending meetings:
Members of the Board of Directors shall not be paid for attending Board meetings. By the decision of the Council of the League on 31/12/2015.
Article (16) The budget
The unit shall have a special budget that is similar to the budgets of the public service bodies. It shall start with the end of the fiscal year of the State and shall end with the end of the year. The total revenues expected to be collected and the estimated expenditures incurred during the fiscal year, approved by the Board of Directors, shall include the expected revenues resulting from the works and services of the unit to third parties. Expenditure and carry surplus proceeds from one fiscal year to another.
Article (17) Revenues
1- The percentages assigned to the quality units in the Facultys from the income of the units of a special nature according to the resolutions of the University Council.
2 - Proceeds from the educational fees determined in accordance with the decisions of the University Council for quality.
3- In return for the services, work and consultations performed by the Unit for others in coordination with the Public Service Center.
4 - attendance fees for the courses proposed by the Director of the Unit and approved by the Board of Directors in coordination with the Public Service Center.
5. Donations, grants, bodies, wills, aids and gifts received by the Unit from local and foreign bodies and bodies accepted by the Faculty Council on the proposal of the Board of Directors of the Unit.
6. Any external resources accepted by the Board of Directors that do not contradict the objectives of the Unit.
Article 18 Expenses
Annual expenses of the unit:
1. Bonuses and incentives.
2. Expenses and operating requirements.
3 - Expenses of scientific seminars, seminars and scientific conferences
4- In return for attending the meeting of the Board of Directors
5. Support and develop the quality unit.
6. Publications, manuals and publications of the Unit
The disbursement shall be in pursuance of the specified objectives and in accordance with the approval of the Board of Directors and within the limits of the resources achieved subject to the provisions of the general and budgetary visas in this regard.
Article (19): The bank account
The unit shall have a special account with the Central Bank of Egypt or one of its correspondents after the approval of the Ministry of Finance in the name of ((Quality Assurance Unit in the Faculty)), in which all the resources of the unit shall be deposited and disbursed by checks drawn on the bank signed by the Chairman of the Board of Directors, The Ministry of Finance competent second signature, and take the necessary action to cancel the contrary.
Article (20) Books and Forms
All forms and records are to be used according to the government accounting system. Additional auxiliary or statistical records may be maintained to control the revenues and expenses, prepare the assays and show the results and operating models to know the costs of the various projects in the unit. In preparation for submission to the competent authorities in accordance with the deadlines set by the Ministry of Finance.
Article (21) Collection vouchers
The use of collection vouchers is limited to 33 p. Or forms approved by the Ministry of Finance in the cash receipts of this account, taking into account the financial and treasury instructions in this regard.
Article (22)
The continuous advances shall be disbursed with the approval of the Chairman of the Board of Directors. The value of the advances shall be reviewed on the basis of the average rate of every six months plus 50% according to the financial instructions. The payment shall be in the custody of the Treasurer. (500 LE) for the manager of the unit, and more than LE 500 (five hundred LE) with the approval of the Chairman of the Board of Directors in the banking sector, in the case of extreme necessity and in the narrowest extent, to be replaced as soon as they enter into force. , The advances are carried out at unspecified intervals, and At least once a month.
Article (23) Temporary advances
The Director of the Unit shall have the right to authorize his temporary predecessor not to exceed 2000 LE (LE) and to the Chairman of the Board of Directors in more than that and in the necessary cases and for the purposes required, provided that the disbursement to one of the employees is outside the accounts and subject to the government guarantee system. Of the purpose for which it was disbursed and up to a maximum of two months from the date of payment or before the end of the financial year whichever comes first
Article (24) Additional incentive
An additional incentive shall be paid at the end of each academic year to all employees of the Unit (the Board of Directors and the Executive Team), on the basis of a memorandum from the Director of the Unit and submitted to the Chairman for approval and in light of the available resources.
Article (25) Insurance of the owners of the Covenant
Under the provisions of Presidential Decree No. 282 of 2006, insurance is guaranteed to the members of the union under the provisions of Presidential Decree No. 282 of 2006 regarding the regulation of the State Insurance Fund for the Guarantees of the Crowns, with the obligation to notify the Custodian's Guarantee Fund within the prescribed period. Issued in this regard.
Article (26) Final Account
The financial position of the unit shall be prepared every three months and submitted to the Board of Directors for discussion and opinion. The final account shall be prepared at the end of each financial year and submitted to the Board for approval.
Article (27) Tenders and auctions
The provisions of Law No. 89 of 1998 regarding the organization of tenders and tenders, its executive regulations and its amendments shall be applied to all the work of the Unit.
Article (28) Stores
The provisions of the Government Warehousing Regulations shall apply to all the warehouse works of the Unit.
Article (29) The unit's funds
The funds and property of the fixed and movable unit shall be regarded as public funds and the provisions of all laws and decisions relating to public funds shall be taken into account and their ownership shall be transferred to the Faculty in case the purpose of establishing the unit is terminated.
Article 30 Inspection
The accounts and work of the Unit shall be subject to the inspection and control of the Ministry of Finance, the Central Auditing Organization and all other regulatory bodies, and their supervisors shall submit all documents and data required by these bodies.
Article (31) Governing Laws
The provisions of Law No. 49 of 1972 concerning the organization of universities and its executive regulations and its amendments, and Law No. 53 of 1973 regarding the general budget of the State, its amendments, its executive regulations and its amendments, and Law No. 70 of 1973 on the preparation of the general plan for economic and social development, Law No. 111 of 1980 on the Government Accountability and its Bylaws and its Amendments, and Law No. 91 of 2005 Concerning Necessity and its Amendments and Law No. 111 of 1980 Concerning Stamp Tax and its Implementing Regulations and Amendments. Income Tax Regulations and its Executive Regulations and Law No. 11 of 1991 on sales taxes and its executive regulations and its amendments, the Financial Regulations for the Budget and Accounts, Law No. 89 of 1998 concerning tenders and auctions and its executive regulations, the list of government warehouses and its amendments, Of the year 1958 and its amendments, and to abide by the provisions of the 15th periodic book of 1987 on the guiding guide for training and the decisions of the Minister of State for Administrative Development, No. 24, 25 of 1997, and the application of the provisions of general laws and regulations, E.
Article (32): The provisions of the Law of Organizing Universities and its Executive Regulations No. 49 of 1972 shall apply to any provision not specified in this Regulation
Article (33): The provisions of these regulations shall apply from the date of their approval and approval by the Faculty Council.
Appendix
Tasks of committees
The officials and coordinators of the committees to follow up and provide and processing all documents, information and data for the work of each committee as follows:
First: Planning and Follow-up Committee (Strategic Planning, Organizational Structure, Leadership and Government)
Strategic Planning:
1- The strategic plan document of the Faculty is approved and documented
2. Environmental analysis document (internal and external environment of the institution including matrix of areas of strength and weakness / opportunities and threats)
3 - documents of participation of different parties inside and outside the Faculty (students - faculty members - employees - businessmen - recruitment agencies - supporting bodies - graduates) in environmental analysis
4 - The text of the vision and mission and strategic objectives of the Faculty certified and documented
5. Means of publishing and announcing the vision, mission and strategic objectives inside and outside the Faculty
6. Documents of the participation of different parties in the vision, mission and overall strategic objectives
7- A document approved for the policies of the Faculty in the fields of education, scientific research, community service, environmental development, financial policies, admission and conversion policies, etc.
8. Means of publishing and publicizing the Faculty's policies in the previous fields
9. The Faculty's plan to review and update these policies
10. Action plan for the implementation of the Faculty strategy including the activities and tasks required - Implementation mechanisms - Implementation responsibility - Implementation time period - Outputs - Indicators of achievement - Funding required
11- A document in the areas of linking the Faculty strategy with the university strategy
12- A document that includes the distinctive features of the Faculty and its role in the service of the society - the current and future competitive situation of the Faculty compared to the corresponding Facultys at the local - regional - international level, the existence of distinguished programs - the increasing demand of international students (five - year statistics) Work on graduates of the Faculty - the level of competence of graduates (feedback from beneficiaries or graduates) - the rate of scientific publishing - other.
Organizational Structure :
1. Organizational Structure Document (Approved and Declared) - Procedures for Updating the Organizational Structure (if applicable)
2. Job descriptions and responsibilities for academic and executive leaders
3- The list of the specialized departments of the Faculty are accredited and declared (Students Affairs Administration - Graduate Studies - Financial Management and Accounts - Cultural Relations - Community Services ..... etc) and forming these departments from administrative leaders and employees
4 - The decision to adopt the crisis and disaster management unit including the necessary human and material resources - the plan of training the members of the unit and develop their capabilities in this area - and train the concerned personnel on the plans for crises and disasters and how to deal with them
5- The decision to approve the quality assurance unit in the Faculty and its organizational structure (documented and declared)
6. Resolution of the Unit Regulations and Board of Directors (Certified and Notified)
7. Files, responsibilities and activities of the Unit (notarized and declared)
8 - Minutes and meetings of the Board of the Unit and reports on the discussion of quality issues at the level of the official councils of the Faculty
9. Methods used by the unit to carry out its activities (feedback documents - reports of external auditors - internal audit documents ......
10. Functional description of all academic and executive faculty functions (certified, documented and declared)
Leadership and Government:
1. Criteria for the selection of academic leaders (accredited and declared)
2 - Means of participation of faculty members in the selection of academic leaders
3. Results of the survey (questionnaires) of the concerned parties (faculty, administrators, students, workers) on the leadership style of the institution
4 - The official records of the Faculty Councils on discussing the issues of teaching and learning and developing programs and decisions that ensure effective performance
5- Training plan to develop the managerial skills of the academic leaders, including the number of programs or training courses and the percentage of those who obtained them (documented and declared)
6 - The database of the institution includes various departments and administrative and legal information systems (regulations and laws) and the system of preservation, circulation and recall of documents
7. The methods, mechanisms and decisions taken by the academic leaders to support the internal quality systems of the institution (financial support - moral support - administrative support)
8. A documented and declared plan for the development of the organization's own resources, including sources of funding - mechanisms and responsibilities for implementation and follow-up - performance evaluation indicators
9 - Documents to strengthen public relations with productive sectors and service in the community (agreements - projects - providing consultancy - specialized services - protocols ...) documented and declared
10. List of units of a special nature and their role in resource development (including support of possibilities - editing from administrative routines - linking bonuses to production - promotion and marketing programs for the products and services of these units)
11. The mechanisms used to evaluate the efficiency of the management of the institution and academic leaders (documented and declared) and areas (decisions) to benefit from the results of the evaluation
12 - Development projects obtained by the institution (number - types - objectives) and means of supporting academic leaders to follow up and continuity of these projects and the application of their results
Second: Resources Committee (financial and material resources, teaching and learning)
Financial and material resources:
1- Annual financial balance of the institution (report approved)
2 - Database (records) of the buildings of the institution includes design and space - lighting and ventilation - security and safety means - the authority to use ....
3- An approved and approved annual plan to support and maintain infrastructure, facilities and plan implementation mechanisms
4- A booklet containing the places and facilities available for student activities
5. Database (records) of available laboratories and their equipment and equipment for use, maintenance and modernization
6- Brochure (brochure) on the modern means of communication and information technology available at the Foundation
7. Report on the level of available resources includes: Priorities for the use of available resources - Continuous monitoring and evaluation of the efficiency of use and evaluation results
8. A booklet on units of a special nature, including: Unit letter - Objectives - Tasks - Outputs - Plan to develop the efficiency of these units.
Teaching, Learning and Physical Facilities for Learning:
1. List of teaching and learning methods (traditional and non-traditional) documented, approved and announced to all faculty members and students
2. Models of non-traditional teaching methods at the program and syllabus level (self-learning - electronic - interactive - active ...)
3 - List of areas and sources of self-learning at the Faculty level and educational programs (sample student work)
4- List of electronic courses (statistics - samples)
5 - bulletins or publications on the policies of the institution in dealing with the problems of education (excessive numerical density - private lessons - the weakness of available resources - the increase or lack of faculty members - the university book ....)
6. A list of the field training programs for students at the level of educational programs and the mechanism of supervision, follow-up and evaluation
7. Community participation documents in student training programs and participation in their assessment
Results of the survey of students' views on field training programs
9. Sample textbooks for faculty members (representative sample of programs and courses)
10 - Regulation of the system of assessment of students and the dates of examinations and the announcement of results and rules of the system of compassion and the decisions of the formation of correction committees
11 - Control system and mechanism of actions taken in the management of examinations
12. Sample examination papers are representative of the programs, decisions and sample responses
13. Mechanism for receiving students' complaints from the examination results and deciding on them (actual models)
14 - Database (lists) of teaching and learning aids include: Experimental stations - Language labs - Computer labs - Playgrounds - Restaurants ...
15- Lecture halls and classrooms database: spaces - lighting - ventilation - teaching aids - teaching technology - numbers of students ...
16 - Laboratory database (records) include: Hardware - equipment - equipment - maintenance ...
17 - Library database includes: room space for the numbers of students - equipment - references and periodicals - development services - information technology - library staff - working hours - services to the reluctant - registration of complaints - the way to receive complaints - the level of satisfaction of beneficiaries.
18. Questionnaires and results of the student survey on the previous items of the physical facilities for teaching and learning
Third: Human Resources Committee (administrative body, faculty members, students and graduates)
Administrative Body:
1- Criteria for the selection, appointment and promotion of administrative leadership (approved and declared)
2 - Means of the institution to determine the training needs of the staff (surveys - follow - up reports - study needs using an expert ...)
3 - Approved and announced plan for continuous training based on the needs (including the number and types of programs and training courses available to employees annually - financial allocations - the target - the proportion of those receiving the courses - performance evaluation ...)
4- Database (or records) with the qualifications and experience available from the employees of the institution
5- A document approved and declared for the institution's policy in distributing the workloads to the administrations and linking the incentives with the production
6 - lists of the facilities, facilities, equipment and means of communication available to provide suitable working conditions for administrators
7 - Document Criteria for evaluating the performance of administrative leaders and employees (approved and declared)
8. Means of measuring and evaluating the level of job satisfaction of employees (approved and declared)
9. Decisions taken to increase the level of job satisfaction of employees (documented models)
10 - Questionnaires to measure the satisfaction of administrative leaders and employees and the results of their analysis and corrective actions taken based on the results of the analysis
Students and Graduates:
1 - Policy document institution to accept and transfer students (certified and declared)
2 - means of publication and declaration of policies (website - student guide - guidance - other)
3 - questionnaires measuring students' satisfaction with admission and conversion policies and their results
4. An approved and approved plan for student support and counseling according to the actual needs of students includes:
(Academic support - financial support - health care - methods of discovering outstanding students and students - guidance and guidance systems for new students - care of international students - financial support for students eligible for scholarships ...)
6. Student's Guide "contains sufficient information about the institution, its educational programs and student support services"
7 - Guide to Academic Guidance "The system of admission to the institution - the scientific sections and degrees that you give - Registration steps for new students - Tuition fees - Compulsory and elective courses - Study schedules and examinations for all levels in different departments and disciplines - Examination rules - Programs and services for youth care and student services
8. Questionnaires to measure and evaluate student satisfaction with student support and counseling services
9. Bulletin or brochure on Alumni Services Unit - its responsibility and the services it provides
10. Graduates' databases and career orientation
11- List of programs for the preparation of students and graduates of the labor market
12 - Annual book of graduates and the annual employment forum
13. Brochure or bulletin on the Alumni Association (if applicable)
faculty of school:
1. The database of faculty members and the supporting body includes: numbers - disciplines - academic grades - courses that participate in teaching - the number of working hours in the fields of teaching and scientific research and community service - participation in conferences - seminars - open discussions - public lectures inside and outside the Faculty - Supervision of graduate studies - Academic guidance - Office hours
2- Curriculum vitae including a list of published researches
3 - Plan of the institution to take advantage of faculty members full - time and part - time, and the appropriate scientific specialization of the faculty member of the courses that participate in teaching (certified and announced)
4- The Foundation's plan to deal with disability / surplus in faculty and supporting staff (accredited and declared)
5- A document approved and declared by the faculty and the supporting body
6 - List the identification of training needs for faculty members and the supporting body
7. The organization's plan to train faculty members and their assistants according to actual needs, including: Number and quality of executive programs - Target group - Implementation mechanisms - Evaluation criteria - Performance and effectiveness of training - Feedback from trainees - Measuring the impact of training in performance
8 - A documented and declared list of criteria for evaluating the performance of faculty members and their assistants, including: adherence to teaching schedules and other scientific activities - contributing to the activities of student leadership, scientific research and community service - local, national and international activities - contributing to the activities of quality assurance and continuous development of the institution. As well as the institution's mechanisms to link incentives with performance levels and to inform faculty members and their staff of the results of the evaluation
9 - Survey questionnaires, measurement and evaluation of the level of job satisfaction for faculty members and their assistants, corrective measures taken to maintain job satisfaction (realistic models)
Fourth: Community Participation Committee (Community Participation and Environment Development)
Community Participation and Environmental Development:
1- The annual plan for community service and environmental development programs according to the needs of the surrounding society (documented and declared)
2. The decision to establish an administrative unit for community services and environmental affairs - organizational structure and responsibilities for the unit members
3. Database (s) for community activities and services
4 - documents to activate the participation of the community parties and include:
- Minutes of the Faculty Council for the participation of civil society parties - Cooperation protocols - Employment Forum
- Graduates' Day - Providing job opportunities for graduates - Student caravans - Field training for students
5 - Documents for the contribution of students and faculty members in community service programs and environmental development
6 - Sample questionnaires to measure the satisfaction of labor market organizations and civil society on the performance of the institution and the level of its graduates
7. Results of the analysis of the questionnaires on the assessment of the level of satisfaction of the community parties and the corrective actions taken in this regard based on the evaluation
Fifth: Standards and Programs Committee (Academic Standards and Educational Programs, Graduate Studies)
Academic Standards and Educational Programs:
1. List of awareness programs for faculty members by academic standards (workshops, seminars, meetings, open discussions ...)
2. Lists of national standard academic standards for all disciplines in the institution
3. Lecturer of the Faculty Council and the departmental councils on the procedures for adopting academic standards
4. Methods and procedures documented by the institution to provide the requirements for the application of standard academic standards
5. Models of program descriptions and reports on comparing what is presented with the academic standards adopted
6. Internal and external audit reports on the compatibility of educational programs with academic standards
7. Internal and external audit reports to measure and monitor the extent to which academic standards are applied
8. The internal regulations for the bachelor's degree
9. Study program files (including the program file: description and report of the program and courses) approved
10. List of teaching aids used in teaching and learning for each course
11. List of books and references used for each course
12. Manuals of educational programs (brochures)
13. Reports of external auditors of educational programs, including the appropriateness of programs for scientific development in the field
14. Specialization, relevance of program structure and quality of courses, non-traditional methods of teaching and assessment
15. Means of surveying the beneficiaries and concerned parties in the educational programs and their suitability for development in the field of specialization
16. The needs of the labor market
17. Sample questionnaires and results of evaluation of courses by students, and corrective actions taken based on the evaluation results
Graduate Studies:
1 - A manual for the procedures of registration and academic supervision in postgraduate studies
2- List of Graduate Studies (accredited and announced)
3. Standard academic standards (national or global) for programs / courses
4 - Files of the approved programs (description and report programs and courses) for diploma programs - Masters - PhD
5. List of books and scientific references used in each program / courses
6. Internal audit reports (quality committees) for programs / courses and their suitability for scientific development in the field of specialization and methods of teaching and evaluation
7. Reports of external auditors of programs / courses
8. Evaluation system for students, scheduling of exams and announcement of results, decisions to form correction committees
9. Control system, examination management and procedures mechanism
10- A sample of the examination papers represented by the programs / courses and the sample answers
11 - Mechanism of receiving students' complaints from the results of the examinations and deciding on them (actual models)
12- Questionnaires: Survey and evaluation of the level of satisfaction of postgraduate students
Sixth: Scientific Research Committee (credibility and ethics, scientific research and other scientific activities)
Credibility and Ethics:
1. List of procedures (documented and publicized) that the institution follows to comply with intellectual property rights (copyright)
2. Means of disseminating the intellectual property culture in the institution (seminars, meetings, publications)
3 - Mechanisms to apply fair practices and non - discrimination between faculty - staff - students include:
A - Documents approved to distribute the burdens of supervision, teaching, incentives, bonuses and appointments to faculty members
B- Approved documents to distribute workloads and incentives between administrators and employees
C) Accredited documents for equality among students in education and evaluation opportunities
4. An approved and informed mechanism for receiving and responding to complaints and proposals, decisions taken regarding complaints and notification of the follow-up result by the complainant (actual models)
5- A documented and declared guide to the ethics of the profession and the various functions of the institution
6. The means used to disseminate information about the institution are documented and approved (website - publications - evidence - advertisements - responsible authority ...)
7. Means of monitoring the validity and credibility of the information
Scientific Research and Scientific Activities:
1 - The plan of the institution for scientific research linked to the university plan and the needs of society and national trends including activities and mechanisms of implementation - Time period - indicators of success (approved and declared)
2- Documents of the research plans of the scientific departments of the institution and the joint research plans between the departments
3. List of research capacity development programs and write research projects for faculty members and their assistants
4- List of research projects and protocols of research cooperation with local, regional and international institutions
5. A database of published scientific research
6. Scientific journal of the institution (if applicable)
7. List of research centers and units in the institution that provide research and application services
8 - actual models of the contribution of scientific research in support and development of the educational process (participation of students in research projects, conferences and seminars - advanced programs and curricula ...)
9. The Foundation's plan to finance scientific research (annual budget - sources of self financing - means of attracting funding)
10 - Annual booklet of the activities of the scientific institution including organizing or participating in local, regional and international conferences, seminars and workshops - Supporting the institution for the participation of faculty members in scientific activities - Cooperation with local, regional and international research organizations - Membership of international bodies - Exchange of experiences with the corresponding regional and international educational institutions
Seventh: Quality Management Committee and continuous development, questionnaires and feedback
Quality management systems and continuous development
1- Annual self report of the institution's full performance (last approved version) - Evaluation reports of internal and external auditors - corrective actions taken on the basis of the calendar
2 - The executive plan for the project of continuous development and qualification for accreditation
3. Technical report (quarterly) for the project of continuous development and qualification for accreditation (if applicable)
4 - Minutes of the Faculty Council to discuss the indicators of self-evaluation of the performance of the institution and the implementation of the plan of continuous development
5 - Records of the quality assurance unit and the administrative and executive team for the project of continuous development and qualification for accreditation
6 - mechanisms of self-evaluation of the institution (user questionnaires - reports of reviewers - meetings - seminars) and the results of the calendar
7. List of improvements (achievements) implemented based on the results of the self-assessment
Awareness campaigns on the need for development, change and modernization - incentives for participants in the quality system - dissemination of good practices
9 - A scientific study on the needs of the labor market according to the opinion polls of beneficiaries
10 - Plan for the development and continuous evaluation of educational effectiveness (approved and declared)
11- Documents of the mechanisms of applying the plan through the quality assurance unit in the institution
12. Documentation of participation of the community parties in the implementation and evaluation of educational effectiveness in the institution
13- Models and documents to discuss the evaluation of educational effectiveness with the Faculty administration and the rest of the beneficiaries and corrective measures taken for efficiency of performance
14. A manual on the internal rules of quality management of the institution and its implementation mechanisms and indicators of continuous evaluation of the efficiency of performance
15 - List of awareness programs to spread the culture of quality among faculty members and their assistants, students, administrators and employees (conferences - seminars - meetings - publications ...)
16- Accredited and declared documents for the accountability, accounting and performance evaluation mechanisms for all employees of the institution (Performance efficiency forms for faculty members - Results of the opinion poll on the efficiency of the different leadership and departments - Results of the survey of students and other beneficiaries on the educational process and support systems and student counseling .....)
B / Terms of reference of the Committee for the preparation of questionnaires and feedback:
1- Prepare a study of the required questionnaires based on the needs of the Faculty.
2 - Design of many questionnaires based on the needs and distribution to the target groups Examples of this:
• Periodic questionnaires to evaluate courses and exams
• Questionnaires to evaluate the performance of the Faculty administration
• Questionnaires to measure job satisfaction for faculty members and administrators
• Questionnaires to measure the satisfaction of faculty members and administrators on leadership style.
3- Analyzing the results of the questionnaires and writing reports for each questionnaire.
4- Presenting the results to the Faculty administration after writing the recommendations with suggestions and solutions for improvement.
5. Updating questionnaires based on the results obtained.
6. Follow-up of corrective actions.
7. Submit quarterly periodic reports and approve them from the Faculty Council.
8. Preparation of the annual work plan.
Eighth: Training, Human Development, Awareness and Advertising Committee
Terms of Reference of the Training and Human Development Committee
1- To spread the culture of quality and the importance of training and continuous rehabilitation in the Faculty community.
2 - Identify the training needs of the various groups in the faculty of academic leaders and members of the teaching staff, administrators and students in the field of quality assurance systems and the preparation for accreditation.
3 - Prepare annual training plans based on training needs to include training programs, workshops, conferences, seminars and publications addressed to all groups.
4- To make full use of the training programs available by the university.
5. Provide appropriate training for each category.
6 - Activation and follow-up implementation of training plans.
7- Evaluate the performance of the training programs by preparing the necessary models for feedback and statistical analysis.
8. Provide periodic and annual reports on training programs.